University Hospital Waterford is seeking applications for the position of Medical Secretary Grade IV under supplementary campaign reference 26UHWM0205. This permanent whole-time opportunity offers experienced administrative professionals the chance to support clinical and healthcare operations within one of the leading acute hospitals in the South East region.
This Medical Secretary Grade IV role in Waterford is open exclusively to employees of the HSE, Tusla, Section 38 agencies, or statutory health agencies in line with WRC Agreement 161867. A supplementary panel may also be formed for future permanent and specified purpose vacancies at University Hospital Waterford.
Reference: 26UHWM0205
Job Overview
The successful candidate will provide high-level administrative and secretarial support within University Hospital Waterford, contributing to efficient patient services and hospital administration. This role is suited to organised and detail-oriented professionals who thrive in fast-paced healthcare environments and are committed to supporting frontline clinical teams.
Working within HSE Dublin and South East, the Medical Secretary Grade IV will play an important role in maintaining accurate records, coordinating communications, and supporting operational workflows across hospital departments.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to hospital teams and management.
- Manage patient records, correspondence, and confidential documentation accurately.
- Coordinate appointments, meetings, and clinical administration schedules.
- Handle telephone and email enquiries professionally and efficiently.
- Support data entry, reporting, and record management systems within the hospital.
- Assist with the preparation and processing of healthcare documentation and reports.
- Maintain compliance with HSE administrative procedures and data protection standards.
- Collaborate with multidisciplinary teams to ensure smooth departmental operations.
Required Skills & Qualifications
- Previous experience in an administrative or medical secretarial role is desirable.
- Strong organisational and communication skills.
- Ability to work effectively in a busy healthcare environment.
- Excellent IT, typing, and document management skills.
- High attention to detail and confidentiality standards.
- Ability to prioritise workload and meet deadlines.
- Experience working within healthcare administration is advantageous.
- Applicants must meet HSE eligibility requirements for internal recruitment campaigns.
Salary, Benefits & Working Hours
Salary will be aligned with the HSE Grade IV pay scale. This is a Permanent Wholetime position offering long-term career progression opportunities within the public healthcare sector.
Benefits may include access to public sector pension schemes, annual leave entitlements, professional development opportunities, and structured career pathways within the HSE.
Working hours will be based on standard HSE operational requirements at University Hospital Waterford.
Location & Employer Information
University Hospital Waterford is a major acute healthcare facility serving Waterford and the wider South East region. The hospital provides a broad range of specialist and general healthcare services, supporting both patients and multidisciplinary healthcare professionals in a modern clinical environment.
This Medical Secretary Grade IV role offers the opportunity to contribute to essential hospital administration within a respected HSE healthcare setting focused on patient-centred care and operational excellence.
Application Details
Applications for this Medical Secretary Grade IV position must be submitted online via Rezoomo.
Applicants are strongly advised to download, save, and read the Job Specification, Candidate Information Document, and Supplementary Questions Guide before submitting an application.
Application Method: Via Rezoomo
Recruiter: HSE Dublin and South East
Informal Enquiries:
Maria Creed
Administration Manager, UHW
Email: Maria.creed@hse.ie
Phone: 051 847267
Advertisement Source: HSE
Advertisement Type: Internal
County: Waterford
Health Region: HSE Dublin and South East
Contract Type: Permanent Wholetime
Proposed Interview Date: To be confirmed
Last Day to Apply: 21 May 2026 at 02:00 PM
