Executive Assistant Grade V – Dr Steevens Hospital

Job Overview

The Executive Assistant Grade V role at Dr Steevens Hospital supports senior leadership within National Public Health. This is a permanent, wholetime opportunity for experienced administrative professionals seeking to work in a high-level, fast-paced project environment within the public health service.

This position plays a key role in ensuring efficient coordination, communication, and executive support at senior management level.

Key Responsibilities

Provide high-level administrative and executive support to senior management within National Public Health.
Manage complex diaries, scheduling, and correspondence efficiently.
Draft professional communications including emails, letters, and formal responses.
Prepare detailed reports, briefing documents, and meeting documentation.
Draft accurate minutes of meetings and follow up on action points.
Assist with responses to Parliamentary Questions and Freedom of Information requests.
Work collaboratively with internal and external stakeholders.
Support project coordination in a busy, fast-paced environment.

Required Skills & Qualifications

Significant administrative experience in a busy project-based environment.
Demonstrated proficiency in email systems and ICT platforms.
Strong professional writing skills with experience handling formal correspondence.
Experience preparing reports, drafting minutes, and managing documentation.
Experience collaborating with senior management and key stakeholders.
Excellent organisational skills and attention to detail.
Ability to manage competing priorities and work independently.

Salary, Benefits & Working Hours

Salary aligned to HSE Grade V (0566) consolidated pay scale (effective 1 August 2025)
Permanent Wholetime contract.
Public sector pension scheme.
Annual leave and public holiday entitlements in line with HSE policy.
Opportunities for professional development within the health service.

Location & Employer Information

This role is based at Dr Steevens Hospital, Dublin, a central administrative hub supporting national health services. The position forms part of National Public Health operations and works closely with senior leadership and national stakeholders.

This campaign is open only to existing employees of the HSE, TUSLA, Section 38 agencies, or statutory health agencies in accordance with WRC Agreement 161867.