The HSE Dublin and South East is inviting applications for the position of Medical Secretary (Grade IV) at University Hospital Waterford. This is a permanent wholetime role offering excellent career progression opportunities within Ireland’s public health service.
About the Role
As a Medical Secretary (Grade IV) in the Management and Administrative stream, you will play a key role in supporting clinical and administrative operations at University Hospital Waterford. This role involves managing confidential patient information, coordinating communication between departments, and ensuring efficient document and data handling within a fast-paced healthcare environment.
Key Responsibilities
- Provide high-level administrative support to medical and clinical teams.
- Manage correspondence, reports, and confidential documentation.
- Coordinate appointments, clinics, and departmental schedules.
- Maintain and update hospital information systems accurately.
- Liaise with patients, clinicians, and external agencies as required.
- Ensure compliance with HSE administrative and data protection policies.
- Support continuous improvement and operational efficiency initiatives.
Required Qualifications
Essential
- Relevant administrative qualification or equivalent experience.
- Proven experience in a healthcare or public service administrative environment.
- Excellent communication, organisational, and IT skills.
- Strong attention to detail and ability to handle confidential information.
Preferred
- Experience working in a hospital or clinical department.
- Familiarity with HSE systems and procedures (e.g., SAP, iPM).
- Medical terminology knowledge or prior training in healthcare administration.
What We Offer
- Salary: HSE Grade IV scale (effective 1 August 2025) — €33,282 – €52,113 per annum in line with the Department of Health Consolidated Salary Scales.
- Comprehensive public sector benefits including pension scheme, paid leave, and career progression opportunities.
- Supportive and inclusive work environment at a leading regional hospital.
Ready to Apply?
Closing Date: 21 October 2025 at 14:00
For informal enquiries, contact Maria Creed, Administration Manager, UHW
???? Maria.creed@hse.ie | ☎️ 051 847267
