Reference: 84835 | Salary: €35,256 – €54,370 | Contract: Fixed Term Full-Time
About the Role
Brothers of Charity Services Ireland is seeking a dedicated Administrative/Reception Assistant for our Disability Services team in the Clarinbridge area. This full-time position offers the opportunity to make a meaningful impact supporting individuals with disabilities while developing your administrative career in a supportive healthcare environment.
As an Administrative/Reception Assistant, you’ll be the first point of contact for service users, families, and healthcare professionals while providing essential administrative support to our multidisciplinary team. You’ll work 70 hours per fortnight in a dynamic environment that values person-centered care and professional development.
Key Responsibilities
- Provide reception services including greeting visitors, answering phone calls, and directing enquiries to appropriate team members
- Manage administrative tasks such as filing, data entry, appointment scheduling, and maintaining accurate records
- Support service coordination by liaising with healthcare professionals, families, and external agencies
- Process documentation including referrals, reports, and correspondence in compliance with HSE standards
- Maintain confidentiality of all service user information in accordance with GDPR and organizational policies
- Assist with meeting preparation including room setup, documentation distribution, and minute-taking when required
- Support quality assurance activities and contribute to service improvement initiatives
Essential Requirements
Education & Experience:
- Leaving Certificate or equivalent qualification
- Previous administrative or reception experience preferred
- Experience in healthcare, disability services, or similar environment advantageous
Skills & Competencies:
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational abilities and attention to detail
- Ability to handle sensitive information with discretion
- Customer service orientation with empathy and patience
Personal Qualities:
- Commitment to person-centered care and disability rights
- Ability to work independently and as part of a team
- Flexible approach to changing priorities and demands
- Professional appearance and demeanor
What We Offer
Compensation & Benefits:
- Competitive salary: €35,256 – €54,370 (Grade IV – HSE scale)
- Comprehensive health and pension benefits
- 23 days annual leave plus public holidays
Professional Development:
- Training in disability awareness and person-centered approaches
- Opportunities for career progression within the organization
- Support for continuing professional development
- Access to Employee Assistance Programme
Work Environment:
- Modern facilities in the scenic Clarinbridge area
- Supportive team culture focused on collaboration
- Flexible working arrangements where possible
- Recognition and appreciation programs
About Brothers of Charity Services Ireland
As one of Ireland’s leading disability service providers, we support over 2,000 individuals with intellectual disabilities across the country. Our Galway services provide residential, day, and respite support with a strong focus on community inclusion and individual choice.
We pride ourselves on our person-centered approach, ensuring each individual we support can live their best life with dignity and respect. Our team of dedicated professionals work collaboratively to provide innovative, high-quality services that promote independence and community participation.
Application Process
Closing Date: September 15, 2025 at 5:00 PM Interview Date: September 24, 2025
To Apply: Send your CV and cover letter to: [email protected]
Informal Enquiries: Noel Connolly, Acting Sector Manager 📞 091 721500
Apply Online: External Application Portal
Location: Clarinbridge, Co. Galway Contract: Temporary Full-Time (70 hours per fortnight) Category: Administration/Management Reference: 84835
Brothers of Charity Services Ireland is an equal opportunities employer committed to diversity and inclusion in our workforce.
🔗 Apply Now
Ready to make a difference in disability services? Apply through our careers portal or email your application to [email protected] today.
Applications must be received by 5:00 PM on September 15, 2025
