HSE West and North West is recruiting a Grade V Senior Civil Registrar based in Donegal. This is a permanent, wholetime opportunity for an experienced administrative professional to take on a senior-level registration role within a vital public service function. The position is open to both HSE and non-HSE applicants.
Role Overview
The Senior Civil Registrar (Grade V) holds a key administrative and supervisory role within the Civil Registration Service in Donegal. The post-holder will oversee the registration of life events — including births, deaths, and marriages — ensuring the integrity, accuracy, and legal compliance of civil registration records. This is a senior position requiring strong judgement, attention to detail, and the ability to lead a team delivering a critical public-facing service.
Key Responsibilities
- Supervise and manage the day-to-day operations of the civil registration office in Donegal.
- Oversee the accurate and timely registration of births, deaths, marriages, and civil partnerships in accordance with relevant legislation.
- Provide expert guidance to staff and members of the public on civil registration matters.
- Maintain the integrity and security of civil registration records and systems.
- Liaise with the General Register Office (GRO) and other statutory bodies as required.
- Lead, support, and develop registration staff, ensuring consistent service delivery and compliance with standards.
- Handle complex or sensitive registration queries and escalations with professionalism and discretion.
- Contribute to service improvement and administrative efficiency initiatives within the registration function.
Requirements and Qualifications
Candidates must meet the eligibility criteria for Grade V (Clerical) within the HSE. The following are typically required:
- A relevant third-level qualification or equivalent experience in an administrative, legal, or public service context.
- Demonstrated experience at a senior administrative level, ideally within a regulated or statutory environment.
- Strong knowledge of civil registration legislation, processes, and systems (or the ability to acquire this knowledge quickly).
- Proven supervisory and people management skills.
- Excellent communication and interpersonal skills, with the ability to deal sensitively with members of the public at significant life events.
- High level of accuracy and attention to detail in record-keeping and documentation.
- Proficiency in relevant IT systems and administrative software.
Full eligibility criteria are set out in the campaign information available via the application link below.
Salary
€52,758 – €63,110 per annum (HSE Grade V Clerical scale, 7-point scale, plus Long Service Increments where applicable). Salary is based on the HSE Consolidated Salary Scales effective 1 June 2026.
Location
This post is based in Donegal and operates within the HSE West and North West region, which serves communities across Donegal, Sligo, Leitrim, Roscommon, Mayo, and Galway. The successful candidate will work within the local Civil Registration Service, providing a direct and essential service to the public in County Donegal.
Contract Type
Permanent Wholetime
Application Details
Applications must be submitted online via Rezoomo. Please quote the reference number in your application.
Reference: MA0052026
Proposed Interview Date
Interviews will be held as soon as possible after the closing date. Candidates will normally be given at least two weeks’ notice of interview. The timescale may be reduced in exceptional circumstances.
Informal Enquiries
For further information about this post, please contact:
Kate Ferguson, Superintendent Registrar
Tel: 087 919 9398
Email: kate.ferguson@hse.ie
