Join our team as a Quality Patient Safety Executive Assistant Dublin and play a vital role in supporting healthcare excellence at the Health Service Executive. This permanent full-time position offers an exciting opportunity to contribute to quality improvement and patient safety initiatives in Dublin South.
About the Role
We are seeking an experienced Quality Patient Safety Executive Assistant Dublin to support our Director of Quality, Clinical Governance and Patient Safety. This Grade V position involves working in a dynamic healthcare environment where you’ll manage competing priorities while supporting critical quality and patient safety functions across HSE Dublin and South East region.
Key Responsibilities
- Administrative Excellence: Provide comprehensive administrative support including diary management, meeting coordination, and professional correspondence for senior Quality and Patient Safety leadership
- Data Analysis & Reporting: Extract, analyze and present quality and patient safety data in professional report formats for senior management review
- Stakeholder Coordination: Liaise effectively with senior management, internal teams, and external stakeholders to ensure seamless delivery of quality services
- Meeting Management: Organize and coordinate meetings, prepare agendas, take accurate minutes, and ensure follow-up actions are completed
- Quality Assurance Support: Participate actively in Quality and Patient Safety (QPS) Department activities and contribute to achieving departmental objectives
- Priority Management: Handle multiple competing deadlines while maintaining accuracy and attention to detail in all administrative tasks
- Professional Communication: Draft letters, emails, and correspondence maintaining the highest professional standards
Required Qualifications
Essential Requirements
- Proven experience in managing competing priorities and deadlines with demonstrated ability to analyze and interpret information for timely decision-making
- Administrative expertise gained in a busy office environment, including experience working with senior management and key stakeholders
- Quality and Patient Safety knowledge through participation in a QPS Department or QPS-related agendas, showing clear understanding of departmental functions
- Data management skills with experience in extracting data and presenting information in professional report formats
- Professional communication abilities including diary management, meeting organization, minute-taking, and correspondence writing
- Current employment with HSE, TUSLA, Section 38 agencies, or statutory health agencies (per WRC Agreement 161867)
Preferred Qualifications
- Previous experience in healthcare administration
- Knowledge of HSE quality and patient safety frameworks
- Proficiency in Microsoft Office Suite and data management systems
- Understanding of clinical governance principles
What We Offer
- Competitive salary according to HSE Grade V scale (€51,206 – €61,253 per annum)
- Permanent position with excellent job security and career development opportunities
- Comprehensive benefits including public service pension scheme, annual leave entitlement, and sick leave provision
- Professional development opportunities in quality and patient safety healthcare sector
- Collaborative work environment supporting healthcare excellence and continuous improvement
- Modern workplace at Iveagh Building, Carrickmines Park with excellent transport links
Location & Working Arrangements
Address: Iveagh Building, Carrickmines Park, Carrickmines, D18 X015 Region: HSE Dublin and South East (covering Tipperary South, Waterford, Kilkenny, Carlow, Wexford, Wicklow, and part of South Dublin) Contract: Permanent Wholetime Position
Application Process
This Quality Patient Safety Executive Assistant Dublin role is open exclusively to current employees of HSE, TUSLA, Section 38 agencies, or statutory health agencies in accordance with WRC Agreement 161867.
Application Deadline: 8th September 2025 at 17:00 Reference Number: DUBSE2025
How to Apply
Complete your application through the external recruitment portal using the details provided below.
Ready to Apply?
Take the next step in your healthcare administration career as a Quality Patient Safety Executive Assistant Dublin and contribute to improving patient outcomes across our healthcare system.
APPLY NOW
Application Contact: Shannon Tevlin, HR Officer, HSE Dublin and South East
Email: [email protected]
Phone: 087 780 8550
Informal Enquiries: Ms Sinéad Brennan, Director of Quality, Clinical Governance and Patient Safety
Email: [email protected]
Phone: 0870945530
HSE is an equal opportunities employer committed to diversity and inclusion in our workforce.
