University Hospital Waterford is seeking an experienced Grade V Personal Assistant to support the Director of Nursing & Integration in this permanent, full-time role. Join our Model 4 teaching hospital providing comprehensive healthcare services to the South East region.
About the Role
This senior PA position offers €51,718 – €61,688 annually and serves as the primary administrative support and liaison for the Director of Nursing & Integration. You’ll be the ‘front face’ of the DON office, managing high-level stakeholder relationships and providing executive-level administrative support in a dynamic healthcare environment.
Key Responsibilities
- Act as primary liaison for the DON office with internal and external stakeholders including patients, families, politicians, senior HSE managers, and Department of Health officials
- Provide line management for administrative staff within the DON office
- Deliver comprehensive secretarial and administrative support to the Director of Nursing & Integration
- Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
- Coordinate and manage the DON’s diary including scheduling regular meetings with direct reports
- Manage email communications and prioritize written, electronic and verbal communications for the DON’s attention
- Prepare and quality assure agendas, documents and correspondence for designated meetings and provide minute-taking services
- Organize meetings and travel arrangements on behalf of the Director of Nursing & Integration
Required Qualifications
Essential Requirements
- Proven experience in senior administrative or executive assistant roles, preferably in healthcare
- Excellent communication and interpersonal skills for stakeholder management
- Strong organizational abilities with experience managing complex diaries and correspondence systems
- Professional knowledge and experience in administrative processes and procedures
- Commitment to maintaining confidentiality and professional standards
- Problem-solving skills and ability to work independently in ambiguous situations
Preferred Qualifications
- Experience in healthcare administration or HSE environment
- Knowledge of nursing and healthcare integration processes
- Experience with minute-taking and meeting coordination
- Familiarity with HSE policies and procedures
What We Offer
- Competitive salary: €51,718 – €61,688 per annum
- Permanent, pensionable position with comprehensive public service benefits
- Professional development opportunities within Ireland’s largest hospital group
- Collaborative work environment supporting healthcare excellence
- Location: University Hospital Waterford, serving 500,000 people across the South East
- Career progression potential within the healthcare sector
Additional Resources
Application Requirements: CV’s are not accepted. Please complete and upload the official application form.
- Application Form: Download the official application form for this position
- Detailed Job Specification: View the comprehensive job specification document with detailed requirements
- Additional Campaign Information: Additional information about this recruitment campaign and role context
Ready to Apply?
Join University Hospital Waterford and play a crucial role supporting nursing leadership and healthcare integration. This senior PA position offers excellent career development in a prestigious teaching hospital environment.
Application Deadline: October 1, 2025 at 2:00 PM
