Job Overview
Corlann Ireland is seeking a professional and organised Administrative Assistant Receptionist to join its team in Claregalway, Co. Galway. This Grade IV (0558) permanent wholetime position offers an excellent opportunity to contribute to high-quality community-based services within the HSE West and North West region.
The Administrative Assistant Receptionist Galway role will involve providing comprehensive front-of-house and administrative support to ensure the smooth day-to-day operation of the service.
Key Responsibilities
- Provide reception services, welcoming visitors and responding to telephone and email enquiries professionally.
- Manage appointments, diaries and scheduling for management and service teams.
- Maintain accurate records, databases and filing systems in line with data protection requirements.
- Prepare correspondence, reports, minutes and other documentation as required.
- Process invoices, orders and general financial administration tasks.
- Support managers and service coordinators with administrative duties.
- Liaise with internal teams, external agencies and service users as appropriate.
- Ensure confidentiality and compliance with organisational policies at all times.
Required Skills & Qualifications
- Relevant administrative experience, ideally within a healthcare or public service setting.
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office applications including Word, Excel and Outlook.
- Ability to work independently and as part of a multidisciplinary team.
- High level of attention to detail and accuracy.
- Customer-focused approach with professional telephone manner.
Salary, Benefits & Working Hours
- Grade IV (0558) salary in line with Section 38 public sector pay scales and Department of Health guidelines.
- Permanent Wholetime contract.
- Access to public sector pension scheme (where applicable).
- Annual leave entitlement in accordance with public service norms.
- Opportunities for ongoing professional development and training.
Location & Employer Information
This position is based in Claregalway, Co. Galway within the HSE West and North West region.
Corlann Ireland (Brothers of Charity Services Ireland) is a publicly funded organisation providing essential community-based services and supports. The role is advertised under Section 38 arrangements. While promoted through the HSE recruitment system, this position is not directly employed by the HSE and may have different terms and conditions.
Application Details
Applications for the Administrative Assistant Receptionist Galway role must be submitted online via the official recruitment portal:
https://www.rezoomo.com/job/95672/
Reference Number: 95672
Category: Management/Admin/ICT
Health Region: HSE West and North West
County: Galway
Contract Type: Permanent Wholetime
Informal enquiries for this post can be made to Tony Gallagher, Area Manager, or Joanne Canavan / Leila Crowe, Service Coordinators, at 091 500254.
Last Day to Apply: 15 April 2026 at 5:00 PM
